5.1 Executive Committee

5.1.1 The President

The President shall oversee the general running of the Society and be ultimately responsible for the smooth running of all club activities. In this role they should actively keep up to date on all aspects of the society, ensuring that problems are dealt with efficiently and before causing significant disruption. They are responsible for delegation of tasks to the committee members and ensuring that those tasks are completed. They shall also be responsible for ensuring good relations with of the Students Union members and Queens University staff to fulfil the objectives of the society. The President will be responsible for arranging Sponsorship for the Society. This includes provision for promotion, special prizes and affiliation arrangements.

5.1.2 Secretary

The Secretary will take minutes at all meetings of the Society and be responsible for all the correspondence of the Society. They shall ensure to keep a record of both. They are also responsible for providing the Vice President Clubs and Services with an annual report, not later than the 1st of November each year. The secretary will be responsible for the arrangement of venues for all of the Societies meetings. The Secretary will be responsible for the storage and allocation of the various assets of the Society, including Games Consoles, Society books etc. They will also be responsible for the maintenance of a database of all club resources and their allocations.

5.1.3 Treasurer

The Treasurer will have responsibility for all the Society’s finances, including the collection of subscription payments, ensuring the society remains financially secure, ensuring the society honours payments owed, collection on society debts and the maintenance of the society account. The Treasurer will provide reports to the Executive Committee on the financial standing of the Society each month, and a detailed report of the Society’s financial status at the Annual General Meeting. The Treasurer is also responsible for communicating with the Vice President Clubs and Services on financial matters including the provision of estimates for expenditure.

5.2 Ordinary Committee

5.2.1 Senior Games Master (GM)

The Senior GM will have the responsibility of ensuring that there is always a wide selection of games available to the members. They are required to assist members in finding a game that appeals to them, ensuring that as many people as possible are accommodated. The senior GM should look to enhance the Society by developing competitive gaming (both internal and external), developing persistent game scenarios for the members and developing innovative ideas to

5.2.2 The Publicity Officer

The Publicity Officer will be responsible for all publicity relating to the Societies activities. This includes external publicity to non members, such as that for recruitment, regular meetings or open events; and internal publicity to the membership, such as that for social events or closed events. They should consider use of all advertising medium, including, but not limited to posters, leaflets, Internet content, society newsletter and mass media. The Publicity Officer will ensure consultation with the Committee on all publicity campaigns and materials. They will also be responsible for the monitoring of the performance of the publicity, and reporting problems to the Committee.

5.2.3 Web Master

The Webmaster will be responsible for building and maintaining the website, maintaining domain names, email accounts, chat rooms and all other official online electronic assets of the club. The Webmaster will also be responsible for policing the forums to ensure use consistent with the rules laid out in the terms of use policy. The Webmaster will not be responsible for the generation of web content, but may be responsible for placing it onto the web site.

5.2.4 Events Manager

The Events Manager will be responsible for organising the social and special events schedule of the club (7.2, 7.4). They will, in liaison with the Treasurer, arrange purchase or hire of necessary facilities, materials, equipment, resources and services needed for each event. They shall ensure publication of the details of each event to the membership, and ensure that sufficient feedback is gathered afterwards. The Events Manager may be required to write articles for the Society web site and news letter. All events are subject to approval by the Executive committee.

5.2.5 Member's Representative

The Members Representative will be responsible for ensuring communication between the Committee and members of the club. They must be available for club members to approach about a problem with the club or another member. They shall then be responsible for ensuring the matter is brought up with the committee, and ensuring confidentiality where it is requested. The Members Representative is responsible, in conjunction with the Treasurer, for ensuring that all club attendees are fully paid up members and that all members’ details are kept in a secure database. Only the Executive Committee and the Members Representative are permitted access to the database. The Members Rep. should work with the PRO to ensure that the society continues to recruit new members.

5.2.6 Anime Coordinator

The Anime Coordinator is responsible for all the Anime related activities of the Society. They will ensure that weekly screenings take place in Queens University at the regular Dragonslayers meetings, that semi regular larger scale Anime events take place where appropriate, and that adequate provision for Anime at Q-Con (The yearly Society flagship event) is arranged. The Anime Coordinator will be responsible for arranging facilities to conduct Anime Screenings (with the assistance of other members of the Committee where required), ensuring that the technical aspects are arranged (such as audio and video), procuring media to show at each Anime event, and where appropriate liaising with Anime distributors to settle copyright issues and arrange sponsorship.